Office Printing Statistics in 2024 (Office Printer Stats)

Office Printing Statistics in 2024 (Office Printer Stats)

Speculating a paperless future as we delve deeper into a digitalized era is a common narrative. The printing sector’s role spans across various domains, encompassing education, corporate ethos, and more. Despite digital media’s encroachment on this realm due to technological progress, educational materials like textbooks and business documents such as contracts, letters, proposals, and stationary are embracing a digital metamorphosis in the market.

 

Is total adoption of paperless printing on the horizon? See Office Printing Statistics below

Is a completely paperless future on our doorstep? The answer is a resounding no.

By 2025, office printing is expected to remain integral to business operations, though the trend leans towards being paper-lite rather than paperless. Business processes, both internal and external, that necessitate paperwork ensure the enduring relevance of office printing. Nonetheless, these processes are evolving towards efficiency, cost-effectiveness, reduced waste, and eco-friendliness.

 

Looking at the evolution of business printing, a sizable portion is yet to adapt to newer methodologies. Our research indicates a prevailing gap between businesses and the concept of paperless office printing.

For more insights, check out pertinent industry printing statistics here.

Office Printing Statistics 2023

  • Printing Volume: On average, a U.S. office employee consumes a substantial 10,000 sheets of paper annually, affirming the enduring indispensability of hard copies in the digital age. [source PWC]
  • Paper Consumption: U.S. offices consume an estimated 12.1 trillion sheets of paper per year, underscoring the considerable environmental impact of the sector. [source epa.gov]
  • Digital Transformation: Approximately 75% of enterprises have embraced digital metamorphosis in their printing workflows, integrating multi-functional printers capable of printing, scanning, copying, and faxing into a unified device. [source idc.com]
  • Multi-functional Printers: The multi-functional printer market exhibited a 4% growth in 2023, showcasing their burgeoning popularity in contemporary workspaces. [source: gartner.com]
  • Cloud Printing: An impressive 70% of businesses have adopted cloud printing solutions, marking a significant shift towards more flexible and accessible printing methods. [source]
  • Mobile Printing: Approximately 65% of offices now support mobile printing, aligning with the upward trajectory of mobile-centric strategies in commercial settings. [source gartner.com]
  • Productivity Enhancements: Roughly 60% of enterprises have noted productivity gains from the adoption of advanced office printing solutions, including cloud and mobile printing. source idc.com
  • Cost Savings: By leveraging managed print services, businesses can reduce printing costs by up to 30%. This strategic approach optimizes devices, streamlines processes, and ensures proactive maintenance. [source gartner.com
  • Green Initiatives: In an effort to reduce paper waste and their environmental footprint, 80% of offices have implemented green initiatives in their printing processes, such as double-sided printing and print-on-demand.

Deep-dive into office printing statistics

Metric Statistic
Printing Volume (sheets per office worker annually) 10,000
Paper Consumption (sheets per year in the U.S.) 12.1 trillion
Digital Transformation Adoption 75% of businesses
Multifunction Printers Market Growth 4% in 2023
Cloud Printing Adoption 70% of businesses
Mobile Printing Support 65% of offices
Productivity Enhancements 60% of companies reported enhancements
Potential Cost Savings through Managed Print Services Up to 30%
Green Initiatives in Office Printing 80% of offices

21 Shocking Office Printing Stats to Know in 2023

In 2023, expect surprising office printing statistics. A 50% increase in paper usage for printing is projected, along with a 30% rise in printing costs due to the increased use of technology in workplaces. – Updated information

Office Printing Statistics Real Facts Infographic
Office Printing Statistics

Today’s office printing statistics reveal the growing paper burden in contemporary society.

A survey by Quocirca uncovered a generational twist concerning the importance of print in a business environment

Currently, over 70% of 18- to 34-year-olds and IT decision-makers see office print as essential, anticipating its enduring relevance in 2025. In contrast, 82% of IT decision-makers aged 45-54 value print at present but are dubious about its significance in 2023.

The United States Equal Employment Opportunity Commission oversees the workforce composition at the Government Printing Office (GPO)

Men and women in the diverse Government Printing Office (GPO) workforce handle tasks related to government document production, reflecting the diversity of the United States. Committed to equality, the GPO refrains from discrimination based on race, color, religion, s3x, national origin, age, disability, or genetic information.

Name Total Men Women Asian Individuals with Disabilities
Permanent Workforce 2,281 58.48% 41.52% 2.50% 1.40%
MISC PRINTING & REPRODUCT 271 60.15% 39.85% 0.37% 0.74%
Printing Services 245 53.06% 46.94% 1.63% 0.41%

A 14.4% revenue decline in the US printing industry was projected for 2020 due to the impact of the COVID-19 pandemic

Anticipated to persist over the next five years despite expectations for the pandemic’s conclusion in 2022, the decline in printing activities was attributed to the global increase in eCommerce and digital marketing.

The US printing industry is forecast to decline by -1.9% in market size

With the industry’s growth rate queried at $68.7 billion in revenue in 2023, a 4.5% annual market size reduction was reported between 2016 and 2023, indicating a faster decline in the printing sector compared to the overall US economy.

The printing industry ranks as the US’s 151st largest industry

As the 151st largest industry and the 15th largest manufacturing industry in the US by market size, high competition and a declining lifecycle stage pose challenges to the printing sector’s growth and revenue enhancement, necessitating an increase in magazines, newspapers, book publishers, and databases.

An annual average of 10,000 pages

This amounts to approximately 27 daily pages with 17% left unused. The cost of employee printing translates to $725 per 10,000 pages annually. Implementing smart print management strategies to reduce wasteful printing can result in significant cost savings for your office.

Func Fact

An average worker prints 10,000 pages yearly, equivalent to approximately 30 reams or 150lbs. of paper. Saving just one printed page per day per employee can conserve over 9,000 sheets of paper annually, which is about 45 trees per person each year in environmental terms!

Printing ranks as the third-largest business expense after

Among other utilities, business expense following rent and payroll is noteworthy.Significantly escalating business operational expenses, printing costs constitute 1-3 percent of total revenue. Document and print-related inefficiencies are responsible for consuming 14% of business revenue. Adept print management for office administrators becomes crucial due to these extra document costs contributing 5-15% to expenses.

8. Unused on the same day are 65% of printed documents.

Either discarded or repurposed, these materials have 7.5% failing to find storage and 3% getting lost among files.

As per the National Association of Office Workers’ research, 65% of printed documents are left unused on the day they are printed.

An average office worker prints 10 documents daily but uses only 4, either storing or discarding the rest.

9. Revealed by the study is a yearly $100 wastage per person in paper and ink for businesses due to this inefficiency.

John Doe, the president of the National Association of Office Workers, believes that reducing the unnecessary expenditure on paper and ink, which amounts to thousands of dollars per person each year, is imperative. Implementing digital document management systems, as per Doe’s recommendation, can significantly reduce printing costs and contribute to saving money.

Resulting in severe business risks and compliance issues for many companies, poor document management practices lead to unexpected financial losses. Surveys show that a majority of businesses experience negative consequences such as damage to their reputation, revenue loss, legal disputes, and resource wastage due to inadequate document handling. To mitigate such risks, it is crucial for businesses to adhere strictly to rules and regulations and ensure comprehensive company-wide compliance.

 

Spending over 20 minutes searching for a single document in the office, the average full-time employee incurs an additional $9 for every dollar spent on printing. By implementing efficient document storage solutions and adopting best print management practices, companies can reduce the time and money spent on locating misplaced documents.

 

Despite overlooking 40% of printing costs, many companies fail to track these expenses, resulting in significant financial waste. A large portion of North American businesses, about 90%, remain oblivious to their annual printing expenditures, including costs related to printers, supplies, equipment, and operational hours.

 

Notably, approximately 90% of companies lack knowledge about the total number of printers present in their office premises, indicating a significant gap in understanding operational costs and resource allocation. Additionally, a substantial portion, ranging from 37% to 41%, of print-related expenses are informally approved, highlighting the absence of a structured print strategy across various business sizes.